About Organization:

The Manavsewa Ashram is solely a non-profit social organization founded in Makwanpur, Hetauda, on 29 August 2012, dedicated to making Nepal a ‘street people free country’ by helping the most vulnerable, impoverished, disabled, homeless, physically weak or mentally or psychologically challenged people who are forced to live miserable lives in the open sky street-banks and public places.

Job Location: Raniban, Kathmandu (40% Field Visit)

Job Details:

• Job Location: Raniban, Kathmandu (with 40% field visit requirement)
• Role: Procurement and Inventory Management Specialist

Key Responsibilities:

1. Supplier and Vendor Management:
   • Identify and assess suppliers/vendors
   • Ensure ethical and quality standards are met
   • Prepare purchase orders and contracts
   • Negotiate optimal terms (cost, quality, delivery)
   • Maintain updated supplier databases
   • Monitor and evaluate supplier performance
2. Inventory Control:
   • Develop and implement inventory control procedures
   • Optimize stock levels
   • Reduce wastage and minimize costs
   • Conduct regular physical inventory checks
   • Reconcile inventory discrepancies
   • Monitor shelf life and expiry dates
   • Ensure proper storage and security
   • Maintain accurate inventory records
3. Reporting and Documentation:
   • Generate procurement and inventory reports
   • Prepare documentation for audits
   • Ensure compliance with donor and regulatory requirements
   • Create purchase policies for central and branch operations
4. Financial and Strategic Procurement:
   • Collaborate with finance and program teams
   • Develop procurement budgets
   • Monitor procurement expenditures
   • Identify cost-saving opportunities
   • Propose cost-effective procurement solutions
5. Compliance and Ethics:
   • Ensure adherence to organizational policies
   • Promote ethical procurement practices
   • Comply with applicable laws and regulations
   • Maintain zero tolerance for corruption
   • Stay updated on procurement and supply chain best practices
6. Interdepartmental and External Communication:
   • Collaborate with various departments
   • Understand procurement needs
   • Communicate with suppliers and service providers
   • Participate in procurement committees
   • Provide procurement expertise

Job Specifications

Educational Qualifications

• Bachelor’s degree in business administration or above degree in Supply Chain Management, Procurement, or a related field
• Master’s degree preferred
• Professional certifications in Procurement or Inventory Management are advantageous

Required Experience

• Minimum 3-5 years of experience in procurement and inventory management
• Proven experience in a non-profit or social sector organization
• Experience working with diverse stakeholders and managing complex supply chains
• Demonstrated track record of cost-saving and efficient procurement strategies

Technical Skills

• Advanced proficiency in inventory management software
• Excellent skills in Microsoft Office Suite (Excel, Word, PowerPoint)
• Data analysis and reporting capabilities
• Basic accounting and financial management skills
• Understanding of procurement laws and regulations in Nepal

Soft Skills

• Strong negotiation and communication skills
• Exceptional attention to detail
• High level of integrity and ethical standards
• Problem-solving and analytical thinking
• Adaptability and flexibility
• Ability to work in a collaborative, mission-driven environment
• Cultural sensitivity and empathy

Language Requirements

• Fluency in Nepali (written and spoken)
• Good working proficiency in English
• Additional local languages are a plus

Physical and Personal Requirements

• Ability to work in field environments
• Comfortable with 40% field visit commitment
• Strong physical stamina
• Commitment to social service and organizational mission
• Willingness to work in challenging and dynamic settings

Additional Competencies

• Understanding of supply chain dynamics in non-profit sectors
• Knowledge of ethical procurement practices
• Ability to develop and implement procurement policies
• Skills in vendor relationship management
• Capacity to work under pressure and meet tight deadlines

Compliance and Ethical Standards

• Strict adherence to zero-tolerance corruption policy
• Commitment to transparency in all procurement processes
• Understanding of donor compliance requirements
• Ability to maintain confidentiality

Compensation and Benefits

• Competitive salary commensurate with experience
• Performance-based incentives
• Professional development opportunities
• Health insurance
• Travel and field visit allowances

How to Apply:

Manavsewa Ashram is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Note: Only shortlisted candidates will be contacted for virtual or physical interview.